Week 3: Day 2 of Work Placement at LIT

Week 3: 
Day 2 of Work Placement at LIT

 Started at 9:00 am, checked email, reviewed yesterdays work and started on the plan for today.
Following yesterdays Moodle training, we decided to first set out the headings of each video to be made and continue these then with descriptions, before going into further detail. After this is organised, the next steps are drawing up the scripts.

I read an article on "LinkedIn B2B Marketing." The following image is a screen-shot of part of an infographic that displays the actions and effectiveness of these LinkedIn Marketing Solutions.


I read from LinkedIn an article by Shannon, from our class in her employment on "The Secrets behind a Start-Up Company." Very interesting read.

I did some research on Adaptive/Responsive Design.




Mainly working on writing up of video categories for Moodle. Document is as follows:

page 1

Moodle Tutorials Headings:

General: How to log in: accessing Moodle from both points of view: staff, students:
You can find your Moodle and then your course, through four methods:
·         The LIT website
·         Moodle.lit.ie
·         Search bar on LIT website; sequence of this is by “department->course->year.”
·         Student Portal

1a. General_Log in to Moodle-> E-learning video tutorial for students:
You can find your Moodle and then your course, through four methods:
·         The LIT website
·         Moodle.lit.ie
·         Search bar on LIT website; sequence of this is by “department->course->year.”
·         Student Portal
Student login: syntax is->username is the student’s Knumber.
Student instructions to Moodle:
The objective is -> to instruct students to find their course through the “search bar” method.
Go to “Student portal”->”online resources”->”Moodle”->enter username (important here is that students often enter their full email address, whereas, what is required is the “Knumber” only as the username.
When logged in and on the “Moodle landing page,” the college departments are in three faculties: “Art and Design”, "ASET" and “Business and Humanities“.

Next instructions to students are go to their:
Faculty name->Department name->Course->Year they are in->name of course and modules appear here.
Emphasise *find out the name of the module as it appears on Moodle from their lecturer -> prior to their module search.
Emphasise *If you are unsure of enrolment key, please ask your lecturer, as they have set it up.*
Student enrolment key process: show the three icons here and what each of them mean:
Icon 1: enrolment key present-> click to open enrolment key entry section. Enter the specific enrolment key that you obtain from your lecturer.
Icon 2: there is no enrolment key -> click on icon and this brings you directly to the course.

Icon 3: neither of the above, no icon present, and means that there is no enrolment set up by lecturer -> advice to students to contact their lecturer.
Icon 4: Guest access available.

page 2

Student enrolled in course: their courses are displayed in two places and the students’ course modules can be access through each of these. Difference between these are:
1. Dashboard: on-click of this shows first 10 course modules, and a link to show more than 10 modules if present. Click below the 10th module, to view more modules.
2. My Sites: on-click of this shows first 10 course modules, but does not show a link for to show more modules if more than 10 modules present.
Note: When students open module, grayed out areas are not available to them, these are a teachers feature.
Emphasise *If you encounter errors, please refer to “how to login” procedures in video one.

2a. General_Log in -> E-learning video tutorial for staff:
You can find your Moodle and then your course, through four methods:
·         The LIT website
·         Moodle.lit.ie
·         Search bar on LIT website; sequence of this is by “department->course->year.”
·         Student Portal
2b. Log in -> E-learning video tutorial for staff:
Syntax for staff: username is “firstname.lastname.”
“Self-enrolment,” advised, compared to “manual enrolment,” (which is not advised.)
Staff video:
2c. Setting-up enrolment for students:

  • Go to “Administration”-> “Users”->”enrolled users.”
  • The screen shows options for “student” and “teacher,” with an “x” beside each one. If you want to remove student or teacher, click this “x.” Emphasise * to be careful at this step.
  • Emphasise * to lecturer’s not to set an “Enrolment Duration.”
  •  “Setting up of enrolment key”:
  • Staff must set up “self-enrolment,” prior to setting up enrolment key. If they do not then no other user other than that staff member can have access.
  • There is the added advantage for the lecturer in managing their student access to their course. Here when the lecturer wants to open or close access to the course, if using “Self-enrolment” then one click of the “eye button,” opens or closes access of the lecturers class student group. (Whereas, if using the not recommended “manual enrolment” method, for the same effect, the lecturer would have to open or close access to each individual student.)
  • Emphasise *If you encounter errors, please refer to “how to login” procedures in video one.


page 3

Next: Enrolment Methods:
1. Go to “Administration”->”enrolment methods.” The lecturer puts in a request for a module to be created. Emphasise * lecturers not to click the “x” button here, otherwise they will not be able to access this course.
2. On same screen, click “add method” and select “self-enrolment.”

  • 3. Next steps for lecturers to follow:
  • 1.     Customize the course “module name”-> This is important in order to distinguish it between other modules (on the same/other courses.)
  • 2.       Enrolment key password->
  • Emphasise *to keep it simple
  • Emphasise *do not add a “space” within the password.
  • 3.       “Use group enrolment” section->(were not working on this.)
  • 4.       Default assessment role->Emphasise *very important that the lecturer sets the “default assessment role” to “student,” as if it is set to “teacher,” the student can have permissions such as grading themselves.
  • 5.       Enrolment duration-> this is how long the student is enrolled in the course for (were not working on this.)
  • 6.       Start date & End date-> this is how long the student has to enrol.
  • 7.       Un-enrol inactive after-> this is a setting a lecturer can apply, for example if they set it to 3 weeks, then, if the student has not logged in for this period during the year, they are un-enrolled and have not access to the Moodle course page. There can be problems with this for example, accounting for holidays where during holidays students on the course may not log in during this time, will be un-enrolled.
  • 8.       Max Statements-> set max.
  • 9.       Email sent to students, and when happy with it-> click “SAVE METHOD” Button
To Un-enrol students from a course:

  • To disable a previous year students self-enrolment register-> click the “eye icon.” This removes the students as a group. This “eye icon” can be toggled between clicking to “enrol” and to “un-enrol” students.
  • Emphasise to lecturers “not to click the “x” button. (If they don’t they will have to get each student to re-enrol, in order to access the students information e.g. submitted assignments.)
Forgot enrolment key:

If you forget the enrolment key, then click the “cog icon,” and click “unmask,” to see the enrolment key.


page 4

2d. Adding Course Content:

  • Click “Turn editing on” button-> you know if it is on if it shows the text “Add an activity or a resource.”
  • To add a file: screen has a series of date-blocks showing. To add a file drag form e.g. desktop, and hover it onto the date-block where you want to add it to, and then release and the file is added to this intended section.
  • To edit name of your module: Click on the “pen icon” located at the end of the name, re-name your module, press enter and it re-names it.
  • If you don’t want students to see content on the module page: click the “hide” option. You can hide the week in the date-block and everything within that is then hidden.
  • To change the order of the date-blocks: click on the “icon that looks like 4 arrows,” that is located at the start of the module name. If you click and drag on this, you can move the date-block to another location on your module page. You can do similar for moving the actual modules between date-blocks, just click and drag the module to your intended location.
  • What you can see displayed: by default you can see up to 10 weeks displayed in screen. At the base of this screen, you can also see button options for to “add a week” and “delete a week.”

2e. Course administration:

  • Go to: Admin->Edit Settings:
  • The top 3 are locked (you do not need to edit these).
  • The other items are talked about next:
  • Visible: this on-toggle hides the entire module from students. Only the Lecturer and other Lecturers assigned to this module can have access.
  • Course start date: change this to September.
  • Course Id. No.: not needed.
  • Description: type in details or upload a file. Note: you must then click “Save.”
  • Format: Lecturer can adjust these.
  • Number of sections: this is the number of weeks or the number of sections. The default is 10, but you can go up to 52.
  • Hidden sections: lecturer can choose options here.
  • Course Layout: it is advised as best to choose the “all on one page option.” If you have a lot of content, you may want to select the option of a more than one page view.
  • Appearance: there are the options of selecting various languages for your course modules.
  • Show grade-book to students: you can set this for students to see or not to see their grades.

page 5

Files and Uploads: the default is 100 MB. This can be increased to a max of 2 GB.
The next four options can be ignored i.e.: complete tracking, groups, rule remaining, tags.
2f. To embed media in a Moodle page:
1.       Click “add an activity or resource.”
2.       Scroll down to “Label”
3.       Click “Add.”
4.       In the control-bar, click icon for “media.”
5.       Click “Browse Repository.”
6.       Select “file-picker.”
7.       Select “u-tube videos.” Advantage here is that you can access u-tube videos from here, instead of going through the longer process of sourcing them on u-tube.
8.       Select video.
9.       Click on button for “Save and Return.”
And that’s how you embed a u-tube video on a page.
Also, you can embed this into anywhere that you find a “Label”. (“Label” is found under the “edit” drop-down box.

2g. To create an assignment:
1.       Go to: “Add activity/Resource”->Assignment->Add
2.       Give the assignment a name.
3.       In the “description” area, you can write an explanation of what students are to do for the assignment. (You can put a “link” into the description area for more information.)
4.       You can use this resource for “uploading a file” also.
5.       There are options for availability dates for student uploads: from, due date, and cut-off dates (for late submissions.)

2h. Submissions:
The four different types of submissions:
1.       Text-box
2.       File Submission
3.       Nothing: this is where there is a description of the assignment, but that its submission is not through Moodle, it may be a manual submission.
4.       Multiple file submissions: this has a default of one file, but multiple files can be submitted.
Feedback types: (often not used.)
Submission Settings: student can upload a file. They can click “submit” to submit their file. Also, if the draft state goes past the “end of due date,” it will become submitted.
Attempts Re-open: this you can use to allow a student to resubmit after the due date. If “manually” you can set the amount of attempts you allow. If “automatically,” they can continue to submit until they have passed.

page 6

Groups: (usually don’t use this.)
Notifications: can use these.
Grade: the type is “point.” The maximum points is what the lecturer is marking the assignment out of e.g. out of 40, out of 100.
There are a number of things we are to ignore next including: grading method, categories…)

2g. Extra Information:
a.       For manual enrolement: if the person you are looking for does not return a search, they may already be enrolled, as this system searches potential people to be enrolled only.


1         How to add course content.
2         How to embed media in Moodle.
3         How to create an assignment:

4         How to upload an assignment.
a.       Lecturer creates assignment
b.       Student uploads their assignment.

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